Department of Higher Education issue Tender for Parallel Multichannel Solar Cell Measurement Set-up (SMU workstation for JVMPPT Measurements) – EQ

Summary:

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## **Tender Summary – Directorate of Higher Education (DHE)**

**Document Type:** Request for Proposal (RFP) / Notice Inviting Tender
**Issued by:** Directorate of Higher Education
**Tender Reference No.:** DHE/ICT/SmartClass/2025/01
**Dated:** 31.07.2025

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### **1. Key Dates**

* **Tender Publication Date:** 31.07.2025
* **Pre-bid Meeting:** 07.08.2025 at 11:00 hrs
* **Bid Submission Deadline:** 25.08.2025 up to 15:00 hrs
* **Technical Bid Opening:** 25.08.2025 at 15:30 hrs
* **Financial Bid Opening:** To be notified after technical evaluation
* **Project Completion Period:** 90 days from date of work order

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### **2. Work Description**

**Name of Work:**
Supply, Installation, and Commissioning of Smart Classroom Equipment in Government Colleges under DHE

**Scope:**

* Delivery and installation of interactive panels, projectors, smart boards, audio systems, and related ICT infrastructure
* Integration with existing classroom facilities
* Training of faculty/staff on system usage
* Warranty and after-sales support for a minimum of 3 years

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### **3. Eligibility / Prequalification Criteria**

* **Experience:**

* At least 3 similar ICT/smart classroom projects completed in the last 5 years, each worth at least ₹50 lakh
* **Turnover:** Minimum average annual turnover of ₹3 crore during the last 3 financial years
* **Certifications:** OEM authorization, ISO 9001 & ISO 27001 preferred
* **Statutory Compliance:** GST registration, PAN, PF & ESI compliance

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### **4. Tender Components**

* NIT & Instructions to Bidders
* General Terms & Conditions
* Technical Specifications for each equipment category
* BOQ format for financial bid
* Bid submission forms and undertakings
* Format for OEM authorization and compliance checklists

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### **5. Procurement & Submission**

* **Tender Fee:** ₹5,000 (non-refundable)
* **EMD:** ₹10 lakh (via bank guarantee or online payment)
* **Submission Mode:** Online via the state e-procurement portal

* Part I: Technical bid with eligibility proofs and OEM certificates
* Part II: Financial bid (BOQ online)
* Bidders to submit all supporting documents in PDF format

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### **6. Evaluation & Award**

* Two-stage evaluation:

1. Technical bid evaluation (compliance with specifications, credentials, past performance)
2. Financial bid opening of only technically qualified bidders
* Contract awarded to the lowest financial bidder (L1) meeting all requirements
* DHE reserves right to split the order among multiple bidders if necessary

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### **7. Important Clauses**

* All equipment must be new, branded, and supported by OEM warranty
* Installation to be completed within stipulated 90 days; delay penalties applicable
* Payments linked to milestones (delivery, installation, training, final acceptance)
* Performance Security Deposit: 3% of contract value
* Bidders responsible for transportation, insurance, and installation safety

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### **8. General Instructions**

* Pre-bid queries to be submitted in writing at least 2 days before pre-bid meeting
* Bidders must conduct site readiness checks before installation
* Prices to be quoted inclusive of all charges except GST (mentioned separately)
* No escalation in price allowed during project period

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**Issued by:**
Directorate of Higher Education

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